Board Meeting Minutes - January 14, 2014

Open forum was called for with Red Westall advising that a fund raising spaghetti feed will be held February 7, 2014 to benefit Block Watch efforts. Then Jole Jones and Dorothy Randall spoke to the proposed residential development on the site of the Dreamland golf course and the City of Mesa hearing planned for Jan 15.

Pledge of Allegiance was made.  The meeting was then called to Order by President Patty Thorpe.

A confirmation vote was taken for Earl Munday as an interim board member with a motion by Lyle Wood and second by Lane Allen.  Motion passed.  President Thorpe swore in Earl and he then took a seat on the board as a member   Earl will stand for election in the next regular annual election.

Roll Call of Board Members by Lyle Wood revealed those present were Lane Allen, Harry Cole, Charles Dubbs, Earl Munday, John Pawloski, Patty Thorpe, Gordon Watson, Larry Wilkens, and Lyle Wood.  Absent:  Wendell Black amd Dan Collins.  George Sheppard resigned from the board Jan. 13 due to health reasons.
A quorum was declared to be present.

December 10, 2013 Board Meeting Minutes
Lyle Wood made a motion to approve.  Second by Gordon Watson.  Motion passed.

January 7, 2014 Study Session Minutes
Lyle Wood made a motion to approve.  Second by John Pawloski.  Motion passed.

Treasurer's Report – Lane Allen
End of year 2013 cash balances:  Checking $24,082.35;  Money market $15,430.15.
2014 memberships deposited as of Jan 10: $217,116 with 1736 memberships from 1160 households.  Complete report on file in office.

Administrative Services Manager's Report – Jackie Young
A DVCC marketing brochure will be included in escrow packets henceforth.  Help is needed by the office to put together the 2014 Dreamland phone book.  The Code Compliance Officer for Maricopa County has requested representation from DVCC at a civil hearing Feb 6, 10:00 AM regarding a complaint DVCC filed on underage residents.
Complete report on file in the office.

Standing Committee Reports:
• Sherrif” Posse – Commander John Pawloski John personally called on a citizen who wrote the board about conditions in her area.  A fund raiser letter will be coming out soon from the Posse to all Dreamland residents.  Last year 3100 letters were sent with only 600 donations – they need more support from our community.
• Citizen News & Block Watch Report  – Barbara Miller  The spaghetti dinner Feb 7 monies will used to buy supplies needed for Block Watch. The citizen will be out March 1
• Maintenance & Pool Committee– Harry Cole  The Read lap pool is up and running with a new heater installed.  A police report was made for the break in at the Farnsworth pool Dec 13 where some items were stolen.  No items were found missing but the gate at Read pool was extensively damaged the same day. Complete report on file in office.
• Membership – Karen Peterson  She thanked the over 45 volunteers who have helped so far.  There are 10 days left to go as operations move into the Office.
• Complaints – Gordon Watson  7 of the 19 complaints from 2013  have been closed with 12 carried over to 2014.  3 are still open from 2012 being handled by the county.
• Entertainment –  Harry Cole A number of activities were identified by Harry as coming up this month, including a Super Bowl Party at Farnsworth Hall on Feb 2.  Bring chili or stew.
• Library Report – Dan Collins  No report
• Hobbies, Crafts & Indoor Activities – Red Westall  Getting ready for Open House
• Outdoor Recreation Activities – Ken Hyink  Horse shoe pits have been dug up and ready to use.  Larry Johnson in hospital and doing poorly.
• Kitchen Committee – Dan Collins  No report
• Nature Walk – Larry Wilkens  In March the pile of trimmings will be chipped..
• Welcoming Committee – given by Charles Dubbs for Hazel Dubbs.   No meeting was held in December.  Twenty one invitations have gone out for the Jan 21 meeting.  Complete report on file in the office.
• Website Committee – Dorothy Randall  The website committee is reviewing the published Policies and Procedures to bring them up to date with actual practices.  Particular concern re advertising.
• Nominating Committee Report – Dave Senke  7 candidates for the director election identified thus far of which 2 are women.  Introduction of candidates at meeting 2:00 P.M. today.  Be there!
• Volunteer Report – Donna Zurbay  Getting volunteers for pancake breakfasts.  Will get volunteers to help with Feb 22 Open House also.  Complete report ton file in office.

Old Business:

Bylaws Section XII Members - Review of Rules re Renters -  Larry Wilkens
An ad hoc committee consisting of Larry Wilkens, Red Westall, Charles Dubbs and Lyle Wood is working on this rather complex issue involving both house renters and apartment renters and the privileges they should enjoy as members of the Club.  It will take some time to sort this out.  It was noted that before year 2000 (pre HOA status) certain  renters could attend board meetings, for instance.

Social Card Membership – Larry Wilkens  Same subject as above.

Kee Card Replacement System Requirements - Larry Wilkens
The committee of Larry Wilkens, Lane Allen and Harry Cole is working with Malibu, NEXTGEN and a Texas company to define our requirements.  Will take some time to complete.

Open House Plans – John Pawloski 
Planned for Feb 22. 11 AM to 3 PM for both realtors and members/nonmembers.  Free lunch at Farnsworth.  Questionaires will be passed out for inputs.

Cell Tower Offer - Lyle Wood 
After some discussion about the history of our current lease and present offer from Crown Castle, a motion was made by Lyle Wood with second by John Pawloski that Dreamland continue our current program of receiving monthly income under our lease rather selling those rights for cash.  Motion passed with a hand vote; 5 for, 4 against.

Resident Questionaire – Lyle Wood 
The questionnaire is in work by Aggie Forsyth and Lyle Wood with plans to distribute draft electronically to all board members for their comment before finalizing.  To be used at Feb 22 Open House and imbedded in the March Citizen Newspaper.  Results will be tabulated to help guide the board on changes our residents want made and how to fund them.

Letter from Jill Fisher – John Pawloski
Taken care of by John's visit to her house as reported earlier.

Discuss Disgruntle Resident – Patty Thorpe
A hearing was held with resident and situation considered stable.

Dreamland Villa Insurance – Lyle Wood
Dreamland’s insurance program has been reviewed by the Contracts Committee with a change of carrier for workers comp, property, liability and auto and increasing of our limits in certain areas.  Motion made to accept these changes by Lyle Wood.  Second by John Pawloski.  Motion passed with hand vote: 9 for and 0 against.

New Business:

Request Bank Resolution to change bank signatures – Lane Allen
Five signatures will be included in the resolution:  Patty Thorpe, Harry Cole, Lane Allen, Charles Dubbs and Gordon Watson.  This effort may be done again after the new directors are installed and officers elected. Motion made to approve resolution by Lane Allen with second by Larry Wilkens.  Motion passed.
Help Service Training waive $50.00 deposit fee for Read Hall – Charles Dubbs Charles Dubbs made a motion that a perpetual waiver of this fee be given to Help Services with a second by John Pawloski.  Motion passed.
Farnsworth Special Event Rental – Jackie Young
John Pawloski made a motion with second by Lane Allen that we rent Farnsworth Hall to a Dreamland resident for a family activity of approx 150 people on Thanksgiving Day 2014 followed by use also on Saturday.  No conflicts exist on Dreamland’s schedule and no alcohol involved.  Rent for both days $500 and use of kitchen allowed. Motion passed with hand vote: 5 for, 3 against and 1 abstain. 
Charles Dubbs Extension as a Board Member – Larry Wilkens
This item brought up to note for the record that the board had previously voted at a Special board meeting held December 12, 2013 for the purpose of electing new officers after the resignation of John Mathews as president, that the board wanted Charles Dubbs to complete his term as a board member through March 2014 even though a renter after January 1.
Errors and Omissions Insurance/Bankruptcy – Lane Allen;
Lane requested the board look into this insurance.  Patty noted that Steve Dinsmore may be willing to be involved in researching this question.
(Editorial note:  DVCC has this insurance – in our case it is called “Directors and Officers”
March 11, 2014 Membership Meeting - Patty Thorpe
 Patty would like to see a General membership meeting called for March  11, 2014.  No specific purpose was stated.
Allocate $250 for Block Watch – Larry Wilkens
Larry made a motion seconded by Lane Allen that the board budget $250 for  Block Watch needs. Vote by hand 2 for, 4 against – motion failed.  It was noted  that the spaghetti feed Feb 7 would assist in that effort.

Adjournment at 11;14 AM following a motion by Charles Dubbs and second  by Lane Allen.  Motion passed.

Submitted by Lyle Wood, Secretary