Board Study Session Minutes - January 7, 2014

Roll call of directors by Secretary Lyle Wood indicated those present were: Harry Cole, Dan Collins, Charles Dubbs, John Pawloski, Patricia Thorpe, Gordon Watson and Lyle Wood.
Absent: Lane Allen, Wendell Black, George Sheppard and Larry Wilkens.

Patty Thorpe introduced Earl Munday as a proposed appointment to the vacant director position created by the resignation of John Mathews. Earl indicated his willingness to serve through March 2014 until the next election. He will be installed at the next meeting. Patty also announced that Lane Allen will stand for election as a director.

Old Business

Cell Tower Offer - Lyle Wood Lyle stated an attractive offer to buyout the cell tower lease had been received and asked if the board wanted to continue its practice of rejecting similar offers in favoring of continuing the monthly income. The board’s mood seemed to favor continuing monthly income.

Bylaws Section XII Members - Review of Rules re Renters - Charles Dubbs
Deferred until next regular board meeting in Larry Wilkens absence.

Social Card Membership 2014 – Larry Wilkens
Deferred as above Statutory Agent Designation - Charles Dubbs
This item accomplished with Jackie Young so designated.

Kee Card Replacement System Requirements - Larry Wilkens
Deferred for Larry’s return.

Open House Plans –John Pawloski
A committee meeting will occur Jan 8. A more complete report will be available at the next board meeting.

New Business

Request Bank Resolution to Change Bank Signatures – Charles Dubbs
The resolution is proceeding with the following authorized signatures: Lane Allen, Harry Cole, Charles Dubbs and Gordon Watson

Discussion on Committee Responsibilities – Patty Thorpe.
Patty wanted the following considered as committees do their jobs:
1. Be conscious of changes you make in policies, procedures and decisions as they affect other committees, for example, the Treasurer.
2. Be training your replacement.
3. Be aware that Jackie has her regular office work to accomplish when you ask her to do things for you.

Help Service Training waive $50.00 deposit fee for Read Hall– Patty Thorpe
Help Services desires to use Read Hall for an annual training meeting and asks for a fee waiver. This will be voted on at the next board meeting.

Farnsworth Special Event Rental – Jackie Young
A non member is asking to rent Farnsworth Hall Thanksgiving Day 2014 and the following Saturday morning. The rental amount will be voted on at the next board meeting.

Discuss Disgruntled resident – Patty Thorpe
After some discussion of the nature of the complaints re this individual, it was decided to generally follow the provisions of the Bylaws Article XII Section 4d. and call for a hearing with this individual before taking any further action.

Discuss completing a Questionnaire for the March Citizen – Patty Thorpe
Patty requested a resident questionnaire (survey) be considered as a tool to better understand the wishes of our members as we move ahead. The board members noted that a survey had not been done for several years so thought it was a good idea with questions being solicited from all board members. Lyle Wood and Aggie Forsyth agreed to head up the effort with the goal of having it ready to use at the Feb 22 Open House and insert in the March Citizen Newspaper.

Letter from Jill Fisher to the Board - Patty Thorpe
Patty will respond for the board.

Membership Drive Status – Patty Thorpe for Lane Allen
Dues taken in to date $138,758 representing 1103 individuals and 765 households.

Adjournment at 10:10AM Submitted by: Lyle Wood, Secretary