February 11

DREAMLAND VILLA COMMUNITY CLUB
Board of Directors meeting Minutes
Tuesday, February 11, 2014

All present were welcomed by President Patty Thorpe at 9:00 AM.

There were no issues for the open forum.

Pledge of Allegiance was made. The meeting was then called to Order by President Patty Thorpe.

Roll Call of Board Members by Jackie Young, filling in for Lyle Wood.  Those present were Lane Allen, Harry Cole, Dan Collins, Charles Dubbs, Earl Munday, John Pawloski, Patty Thorpe, Gordon Watson and Larry Wilkens. Absent was Wendel Black and Lyle Wood.

January 14th, 2014  Board Meeting: Larry Wilkens made motion to approve, second by John Pawloski. Motion Passed.

February 4th, 2014 Study Session Minutes: Larry Wilkens made motion to approve, second by John Pawloski. Motion Passed.

Treasure’s Report: Lane Allen

Checking account balance as of January 31, 2014 - $260,311.41. 2014 Membership Annual Dues as of January 31, 2014 - $166,667.00, Money Market $17,157.19.  Complete report on file in office.

Administrative Manager’s Report: Jackie Young

25 Escrow requests for the month of January, 11 homes were sold, of those 3 became members and 8 did not.

1829 Membership cards have been issued, 331 Social Cards have been issued. Membership is down 171 memberships from the same time in 2013. Complete report on file in office.

Standing Committee Reports:

• Sheriff’s Posse: John Pawloski -   The 2014 fund drive is currently on going with poor results. Two new members have joined from DVCC. No significant crime to report in DVCC.
• Maintenance & Pool: Harry Cole – A/C filters and smoke alarms have been tested and cleaned. Tree on south end of Read Pool has been trimmed. Heater in Lap Pool has been replaced. Metro fire equipment has been tested. New lock box on billiard room thermostat has been installed. New sink installed in Read Pool men’s room. Water leak in John’s Villa Restaurant repaired. Horseshoe/Bocci Ball area cleaned up. Complete report on file in office.
• Complaints: Gordon Watson – 5 complaints remain open at the county from 2012/2013. 10 complaints so far for 2014, one of which has been closed. Complete report on file in office.
• Entertainment: Harry Cole – The Valentine’s Day Dance is this Friday, Matt Hodek Polka is on the 15th and the Senior Prom is on the 27th.  Entertainment committee is still considering no longer booking entertainment but renting the hall to entertainers for a flat rate.
• Library Report: Dan Collins – No report.
• Hobbies, Craft & Indoor Activities: Red Westall – Lapidary has been offering extended hours to increased participation.
• Outdoor Recreation Activities: Ken Hyink – No report.
• Kitchen committee: Dan Collins – Dan stated he had been unable to schedule taking his Kitchen Manager’s license but will follow up by Friday.
• Nature Walk Committee: Larry Wilkens – Spring cleanup of the Nature walk is planned for March 12. Meet at Farnsworth Hall at 8:30 AM. On Feb 8th plants were purchased with money donated by Joan Detwiler Jehle in memory of her Mother Veryl E. Christgau Detwiler. Complete report on file in office.
• Website Committee: Dorothy Randall – No report.
• Nominating Committee Report:  Dave Senke – Voting is now underway in R-1 at Read Hall.
• Volunteer Report: Donna Zurbay – A total of 38 volunteers were used to date since the January board meeting.  Future events requiring volunteers include Pancake Beakfast and Arts & Crafts Refreshments. No requirements are yet known for the Open House. Complete report on file in office.
• Welcome Committee: Hazel Dubbs – 21 invitations were mailed for the January meeting. 12 residents attended, 3 had not yet joined the club. The next meeting will be held on February 18th, and 25 invitations have been sent out for the March 18th meeting. Complete report on file in office.
• Block Watch: Barb Miller- Educational meeting was held with good attendance. Spaghetti Supper was huge success, $1033.00 was made.

Note: All committee chairmen please remember to turn a copy of your report into the Board Secretary at the end of the meeting.

Old Business:

Questionnaire – Larry Wilkens presented two revised versions of the proposed questionnaire for resident feedback after much discussion John Pawloski made a motion to accept Version B with the omission of the questions “Is the 55+ Overlay Important to you?” and What do you want DVCC to do to maintain the 55+ Overlay? Second by Lane Allen.  Seven in favor, one opposed (Earl Munday), motion passed.

Dreamland Bylaws Article XII “Club Membership and Dues” – Charles Dubbs made a motion to move this item to the Policy and Procedure Committee for further review. Lane Allen second. Motion passed.

Article IV Board of Directors – Charles Dubbs made a motion to move this item to the Policy and Procedure Committee for further review. Lane Allen second. Motion passed.

Policy & Procedure: Club Membership Initiation Fees & Dues: Charles Dubbs made a motion to adopt this draft as presented with the omission of IV A. Lane Allen second. 7 votes for 1 opposed (Earl Munday). Motion passed.

Policy & Procedure: Payment Plan – Charles Dubbs made a motion to adopt this draft, Lane Allen second, All in favor, Motion passed.

Policy & Procedure Facility Rules and Fees:  Charles Dubbs made a motion to adopt changes to the policy to exclude rental of the Farnsworth Kitchen facilities to anyone other than DVCC functions. Gordon Watson second. 7 votes for, 1 abstain (Earl Munday). Motion passed.

Kee Card Replacement System: Larry Wilkens related that he is continuing to follow with existing quotes and a new company from Texas. Nothing further to report.

Open House Plans: John Pawloski reported the plans are coming together for the Open House on February 22nd from 11:00 to 3:00 PM.  A final meeting is planned for Wednesday, February 12, 2014 at 10:00 AM.

Deny Request by a church group for rental of Farnsworth Hall on Sunday afternoons and Wednesday evening due to scheduling conflict and low rent revenue: Harry Cole – This item was previously discussed at the February Study Session and Lyle Wood request a vote be taken. Larry Wilkens made a motion to deny rental, Lane Allen second.  Motion passed.

New Business:

Handicapped Access to Pools – Harry Cole – Harry stated that in the recent weeks several residents have inquired about a lift for one of the pools. This has been discussed in the past but was decided to revisit. Harry offered to check in the feasibility of this project and report at a later meeting.

Meeting adjourned.