    Welcome – Patty Thorpe
    Open Forum
    5207 – Charles Dubbs updated the board regarding events Summer Pot Luck and Coffee Social. Also addressed the Personnel Procedure Manual and hiring of employees. Report is attached hereto and made a part of these minutes. (Attachment 1)
    Pledge of Allegiance
    Roll Call of Directors
    Present: Lake Allen, Harry Cole, Carol Cooper, Sara D’Spain, Cyn Munday, Earl Munday, John Pawloski Sr., John Sabbagh, Patricia Thorpe, Lyle Wood, and Parliamentarian Jim Cook.
Secretary Report – Carol Cooper

Motion to approve the minutes for Study Session Meeting October 7, 2014 by Carol Cooper. Lyle Wood seconded. Unanimous vote in favor.
Motion to approve the minutes for the Board Meeting, May 13, 2014 by Carol Cooper.
Earl Munday seconded. Unanimous vote in favor.

Treasurer’s Report – Lane Allen
Monthly Income: $417.45 ; YTD: $269,768.68 ; Dues: $375.00 YTD $216,096.86; Expenses 19,822.80 YTD 266,374.47; Cash on Hand: Checking $87,867.03 ; Money Market $41,542.06 . DVCC 2014 Actual Expense report is attached hereto and made a part of these minutes (Attachment 2). Motion to Approve the treasurers report. Lyle Wood 1st; Sara D’Spain 2nd. Unanimous vote in favor.

Administrative Services Manager’s Report – Jackie Young

Updated the Board on summer activity in the office. Escrows for the month of August: 18 homes were listed; 12 homes were sold; 8 became members and 4 non-members. Escrows for the month of September: 20 homes were listed; 12 homes were sold; 6 became members and 6 non-members. Report is attached hereto and made a part of these minutes (Attachment 3).

Standing Committee Reports:

Sheriff’s Posse – Commander John Pawloski, Sr.

Updated the Board that over the summer there were two serious crimes in DVCC. One in reference to Assault and the other Illegal Activities happening in a residential home. The Posse is back up to three cars. Discussed how Block Watch Program is important to our community.
Lyle Wood asked what the preferred method the Sheriff’s Posse used for those returning for the winter months. John’s reply was to notify the office that they have returned.

    Volunteer Report – Donna Zubay – None
    Block Watch Report – Barbara Miller – Katie Senke is back now and we will be getting going to get back into the swing of things over the next several weeks. Hopefully we will be able to get block watch Captains to join our group Welcoming Committee and Web Site Committee – Cyn Munday
•   Welcoming Committee has 70 invitations and meeting will be held 21st at 7 p.m.
•   Problem with communication. Currently the website committee has to get information from the Citizen after it is published and they scramble to get it on our website. It would be nice if articles submitted to Citizen were also copied to website.
    Nature Walk – Open – None
Kitchen Committee – Ken Hyink – None
•   Harry Cole added the last few days was spent cleaning Farnsworth Kitchen and utility rooms.
    Outdoor Recreation Activities – Open – None
    Hobbies, Crafts & Indoor Activities – Red Westall – None
Library – John Pawloski
•   Library was painted and 16 hours volunteer. Report is attached hereto and made a part of these minutes (Attachment 4).
     Entertainment – Harry Cole
•   Reviewed activities this month regarding Round Dance Lessons, Line Dancing, Country Jam and November 11 Veterans Program.
     Complaints – Earl Munday
•   Complaints reported 2 in 2012 still pending; 1- 2013 still pending; 6 – 2014. Any complaints which can be acted on by the County are regarding weeds and underage occupants.
    Maintenance and Pools – Earl Munday
•   Problems with clogged drains, bee’s, debris on the Nature Trail this past summer. Read Hall rental caused damage and security deposit not returned.   Floors have been waxed and buffed; sidewalk in front of John’s Villa restaurant was repaired.
    Old Business:
    Review 2015 Budget – Lane Allen
•   Lane Allen gave a presentation regarding the Budget Forecast and several scenarios. Discussion.
    Motion: Earl Munday moved that the DVCC By-Law, Article VI, Section 1 be modified to state that “The Board of Directors shall consist of nine (9) members whose terms shall be determined as specified in Article XI, Section 4, below”. I further move to modify the second sentence to DVCC By-Law, Article XI, Section 4 to read “The three (3) candidates receiving the most number of votes shall serve a full term of three (3) years”. Discussion. Vote: 4 Yes; 5 No; 1 Abstain. Motion not passed.
    Motion: Lane Allen moved that Pat Clark be appointed to fill in Dan Collins position until the end of the term which would be March 2015. John Sabbagh 2nd. Discussion. Vote: 7 in favor; 2 Abstain. Motion passed.
•   Sworn in by Patty Thorpe, President.
    Motion: Earl Munday moved that the motion passed at the May 13, 2014 DVCC Board meeting establishing the 2015 dues at $147.50 be rescinded. The result of this motion would leave the 2015 dues at the current $125.00 per person unless the Board or general membership votes to increase the dues to a different amount prior to January 1, 2015. Sara D’Spain 2nd. Discussion. Vote: 7 in favor; 1 Oppose; 2 Abstain. Motion passed.
    Motion: Earl Munday moved that the motion passed at the May 13, 2014 DVCC Board meeting to modify the DVCC By Laws, Article XLL, Section 2 to change from 10% to 18% the maximum percentage of increase in the annual dues that the Board can implement without approval of the General Membership be rescinded. The result of this motion would be to return the maximum percentage increase allowable for dues without a membership vote in the succeeding year’s dues to 10%. John Sabbagh 2nd. Discussion. Vote: 5 in Favor; 3 Oppose; 2 Abstain. Motion passed.
    Motion: Earl Munday moved that the Board of Directors recommend to the General Membership that they approve at the meeting of the General Membership to be held November 18, 2014 an increase of the annual dues for 2015 from $125.00 per person to $175.00 per person. John Palowski, Sr. 2nd. Discussion. Vote: 7 in favor; 3 Oppose. Motion passed.
    Motion: Carol Cooper moved that because of issues to the Uniform Personnel Policy manual, Section Employment #219, that the Board retains an employee of DVCC. Discussion. Earl Munday 2nd.   Discussion. Vote: 8 in favor. Motion passed.
    Renaming Farnsworth Hall – Sara D’Spain asked that this subject be tabled to another meeting. Lane Allen 2nd. Vote: All in Favor
    Motion: Lane Allen moved that to present $175.00 dues increase to the membership with 10% loss of membership to general meeting. Lyle Wood 2nd. Discussion. Vote: 8 in Favor, 1 Oppose, 1 Abstain
    Motion: Sara D’Spain moved that the November Board meeting be moved to Monday November 10. John Sabbagh 2nd. Discussion. Sara D’Spain moved to withdraw motion pending discussion. Lane Allen 2nd.   Motion withdrawn
    Motion: Sara D’Spain moved that the November 11th, 2014 Regular Board Meeting begin at 10:00 a.m. rather than 9:00 a.m. Carol Cooper 2nd. Discussion. All in favor. Motion passed.
    Other Items discussed:
•   How to call a special meeting by Jim Cook
•   Challenge members to show cards
•   Lyle Wood and Patty Thorpe will meet with John’s Villa restaurant regarding signage
Executive meeting to follow.
Adjourn: 11:30 a.m.

Submitted by:

Carol Cooper

Dreamland Villa Retirement Community
320 N. 55th Place, Mesa, AZ 85205
(480) 832-3461

Adult 55+ Community

Schedule