Board Meeting Minutes - October 11, 2011

DREAMLAND VILLA COMMUNITY CLUB
BOARD OF DIRECTORS MEETING MINUTES
TUESDAY, OCTOBER 11, 2011

Meeting called to order at 9:00 a.m. Pledge of allegiance made. 25 people attended. Roll call: Jim Cook, Judy Ford, Agnes Forsyth, Doris Gruner, Steve Peters, Linda Roujon, Frances Skaggs, Gale Sabatino, Patricia Thorpe, Gordon Watson, Jerald Westall, Gloria Wilson-White and Lyle Wood present. Steve Holleque was excused.

Resignation due to health issues letter read from Dan Hudson, president. Lyle Wood moved to accept the resignation. Motion passed.

Appointment of replacement board member: Judy Ford made motion to table this to November meeting. Motion passed.

Board Replacements: Aggie Forsyth nominated Red Westall president. Motion passed. Gordon Watson nominated Judy Ford vice-president. Motion passed. Both officers sworn in by Linda Roujon, secretary.

Approval of Minutes for 9/13/11 Board meeting. Judy Ford moved to accept. Motion passed.

Approval of Minutes for 9/6/11 Study Session. Frances Skaggs moved to accept. Motion passed.

Approval of Minutes for 10/4/11 Study Session with correction of Lyle Wood added in Roll Call as present. Lyle Wood moved to accept. Motion passed.

Treasurer’s Report. Report is on file. Patty Thorpe asked that expenses be kept to a minimum from now to end of year. Linda Roujon moved to accept the report. Motion passed.

Administrative Services Manager’s Report. Charles Dubbs. Report on file.

Standing Committee Reports:

Maintenance and Pool Committee Reports. On file.

Membership Report. Aggie Forsyth. Report on file. Dues process will start December 12.

Complaints. Gordon Watson. Report on file.

Entertainment. Harry Cole. Several activities coming up this and next month. Check the Citizen, the Farnsworth marquee and the website.

Library. Agnes Forsyth. Report on file.

Book Sale November 12th.

Indoor Activities. Lyle Wood. No report this month.

Outdoor Activities. Ralph Shirey. Report on file.

Kitchen Committee. Janet Smith not present. Judy Ford reports upcoming events and food handler cards due for several volunteers.

Nature Walk. Red Westall reported. County removing debris from large branch on Recker Road.

Welcoming Committee. Hazel Dubbs reports 40 invitations sent to new DV residents.

Strategic Planning. Everett Boyd. Lyle Wood gave Board members revised mission statement choices. Choice will be finalized at next meeting.

Website Committee. Dorothy Randall reported and requests if you are planning an event and give info to the Citizen, office, etc., please contact Dorothy so it is included on the website.

Ad Hoc Committee: No report this month.

Old Business:

Should proposed members of Nominating Committee be approved. Linda Roujon moved to table to next meeting. Motion passed.

Should Board proceed with change of election day for new Board members. Judy Ford moved to table to next meeting. Motion passed.

Should proposed Cell Tower Contract amendment be approved. Discussion. Lyle Wood moved to decline the current offer and negotiate with the company. Motion passed.

New Business:

Motion made by Agnes Forsyth to replace Donna Espey with new librarian Barbara Thacker as AmEx card holder for the library. Motion passed.

Should Board submit Text Amendment to Maricopa County to revise Section 1114.1.2 Zoning ordinance regarding RV parking. Motion made by Agnes Forsyth. Motion denied.

Should Pool Heaters be left on until June 1st. In prior discussion, Board affirmed that pool heaters hinged more on outside temperatures than dates. Therefore motion was made by Frances Skaggs that pool heaters will be left on until the night air temperature remains above 80 degrees for five days. Motion passed.

Patty Thorpe moved to ratify emergency installation of master cooler for Jonn’s Villa restaurant in amount of $2749.56. Funds to be transferred from Capital Reserve. Ratification passed.

Patty Thorpe moved that purchase of an A/C unit for Ceramics area funds be transferred from Capital Reserve funds, not to exceed $5K. Motion passed.

Judy Ford moved that DVCC Mission Statement selection be tabled to next meeting. Motion passed.

Dan Hudson moved to waive fees for Bullock wedding reception and quilting club guest presentation. Motion passed.

The meeting adjourned at 10:30 a.m.

Respectfully submitted,

Linda Roujon, Secretary