Board Meeting Minutes - September 13, 2011

Meeting was called to order at 9:00 a.m. by Red Westall. 23 People attended. Open Forum was held and Pledge of Allegiance was made. Dorothy Jones got up to speak and was asked to leave since she is not a member. She refused and was subsequently escorted out by a Sheriff.

Roll Call of Directors: Present: Dan Hudson, Jim Cook, Judy Ford, Agnes Forsyth, Steve Peters, Linda Roujon, Frances Skaggs, Gordon Watson, Jerald Westall. Excused: Doris Gruner, Steve Holleque, Gale Sabatino, Patricia Thorpe and Gloria Wilson-White.

Sharon Young, new receptionist secretary-elect, introduced. Explanation of hiring process on file as Personnel Report.

Judy Ford made a motion to accept the minutes from 5/10/11 Board meeting. Motion passed.

Treasurer’s Report. Report is on file.

President’s Report. Dan Hudson reported that he is resigning as president of the Board of Directors due to health issues. New president to be elected next meeting. He also read resignation letter from Hugh Rush due to family health issues. Judy Ford made a motion to accept Hugh’s resignation. Motion passed. Lyle Wood sworn is as replacement member.

1.      Library. Library has purchased new books. Home-bound Program is in place. Report on file.

Indoor Activities. No report. Lyle Wood has agreed to take over for Hugh Rush.

Welcoming Committee. Report next meeting. Articles (2) will be in October Citizen.

Website Committee. No report.

Update on Pickle Ball and Bocce Ball Courts: Report given earlier by Ralph Shirey. On File.

Update on Repairs to ceiling/roof over John’s Villa Restaurant. Red Westall reports completed on emergency basis.

Update on replacement of HVAC unit at Farnsworth Hall. Complete per Red Westall on emergency basis.

Update on Read Hall pool repairs. Already given as part of pool committee report.

Should modification to Admin. P & P on Committees that redefines description to and charge to the Strategic Planning Committee be approved?   Jim Cook made a motion to accept modification. Motion passed.

Should the 2010 Audit Report be accepted? Judy Ford made motion to accept. Motion passed.

Should Reserve Study be accepted. Dan Hudson made motion to accept. Motion passed.

Should proposed members of Nominating Committee be approved. Dan Hudson moved to table to next meeting. Motion passed.

Should replacement of Library HVAC system be approved. System was replaced and put on thermostat on an emergency basis. Judy Ford made motion to accept. Motion ratified.

Should replacement of Ceramics HVAC system be approved. Red Westall reports Freon has been added and we are on a wait and see approach for now.

Should individual hired as receptionist/secretary (Sharon Young) be approved? Dan Hudson made a motion to accept. Motion passed.

Should New Checking Account for Equipment Facility Reserve Fund be approved. Dan Hudson made a motion to table this to next meeting when Patty Thorpe returns. Motion passed.

Should individual suggested to be new Statutory Agent be approved? Red Westall explained that Charles Dubbs has been suggested and made a motion to approve. Motion passed. Also, result will be filed with the Corporation Commission.

Should repairs to sprinkler control systems be approved? Dan Hudson reported sprinkler system is complete in Read Hall. Farnsworth Hall needs inspection. Dan Hudson made a motion to accept both of these conditions. Motion passed.

Should Board proceed with Changing Day the Elections for new Board Members be approved. Judy Ford reports survey being published in the Citizen for this and days Board meets. Judy Ford made a motion to table to October meeting. Motion passed.

Roof repair to John’s Villa Restaurant made due to termite damage. This was done on an emergency basis. Judy Ford made a motion to accept. Motion ratified.

RE Crown Castle – Lease of Cell Phone Tower until 2021. Red Westall negotiated to have contract proposal extended to November 14, 2011, until all Board members are back and have read proposal. Judy Ford made a motion to table to October meeting. Motion passed.

Judy Ford made a motion to accept the survey to be printed in the Citizen newspaper (mentioned above). Motion passed.

Dan Hudson informed us that a Statement by our Attorneys, Maxwell & Morgan, will appear in the October Citizen regarding our lawsuit, which has been filed in the Superior Court.

Meeting adjourned at approximately 10:30 a.m.