Dreamland Computer Club By-Laws

Revised December 2011

ARTICLE ONE - Name

The name of this organization shall be DREAMLAND COMPUTER CLUB.


ARTICLE TWO - Purpose

The purpose of this organization will be to promote computer literacy, to encourage and assist novice members, and to provide for the continuing education of the members.


ARTICLE THREE - Limitations

1. This organization shall engage exclusively in the planning and conduct of meetings and functions for the members of the DREAMLAND COMPUTER CLUB.

2. This organization shall not be organized or operated for the pecuniary profit of its directors, officers, or members. No part of the net income or assets of this organization shall inure to the benefit of any director, office, or member thereof, or to the benefit of any private individual.


ARTICLE FOUR - Membership and Dues

1. Membership shall consist of individuals who are members of Dreamland Villa Community Club who have paid the duly assessed computer club dues.

2. Annual dues shall be proposed by the Board and voted on by the general membership. A simple majority is sufficient for a change in the amount of dues.

3. Dues are paid at the beginning of each calendar year. New members joining after October 1 will be paying for the following year.  Guests are welcome to attend two general meetings and are encouraged to become members if they are members of Dreamland Villa Community Club.


ARTICLE FIVE - Meetings of Members

Notice of Meetings

General meetings of the membership shall be on the first Wednesday of the month at 9:00 a.m. in either Read Hall or Farnsworth Hall or in the computer rooom. Prior notice of meetings shall be given to the members. It shall also be listed in the Citizen, on the Club web site, and the bulletin board in the Clubroom.

Quorum and Voting

At all meetings, a majority of the Dreamland Computer Club members present constitutes a quorum for the transaction of business.


ARTICLE SIX - Board of Directors

Responsibilities of the Board

It shall be the responsibility of the Board to execute the policies of the Club. The Board shall also develop and execute procedures to provide for the activities of the Club.

Number and Terms of Office

The Board shall consist of seven elected voting members. Terms of office shall be up to and including three years. He/she may run again after a one-year absence from the Board. Elections will be held as needed.

Manner of Election

A nominating committee consisting of at least three members shall submit a list of candidates eligible for the Board at the November meeting. Elections shall be at the December meeting.

Ex-officio Members of the Board

The past president of the Dreamland Computer Club is automatically an ex-officio non-voting member of the Board.

Resignation and Vacancy

A director may resign at any time by giving written notice to the president or secretary. A vacancy occurring on the Board may be filled by a majority vote of the remaining Board members. A director appointed to fill a vacancy shall serve for the remainder of the term for the position vacated.

Expenditures Authorization

The treasurer shall pay expenditures of an amount up to but not exceeding $100.00. The Board may approve expenditures up to but no exceeding $1,000.00. Amounts over $1,000.00 shall be approved by the membership.


ARTICLE SEVEN - Officers and Their Responsibilities

The officers of the Club shall be a president, a vice-president, a secretary and a treasurer.

Election and Term of Officers

The officers of the Club shall be elected each year by the incoming Board, and from the members within that Board, at a special meeting to be held the first week after the December meeting. The new officers shall take office at the January meeting.

Resignation and Vacancy

Any officer may resign at any time by giving written notice to the president or the secretary. Any vacancy occurring in an office may be filled for the unexpired term thereof by a majority vote of the members of the board.

President

The president shall preside at all meetings and enforce all policies and procedures. The president shall set the agenda for all meetings taking into consideration suggestions from other Board members and the general membership. The president shall appoint a chairperson for committees deemed necessary and see that a current list of committee chairpersons is posted.

Vice-President

The vice-president shall exercise the powers of the president in the event of the president's absence or inability to perform. The vice-president shall also have such powers and duties as may be prescribed by the Board.

Secretary

The secretary shall maintain accurate records of all meetings. The secretary shall perform other duties incidental to the office of secretary as directed by the president.

Treasurer

The treasurer shall have custody of all funds belonging to the organization and shall receive, deposit, or disburse the same under the direction of the Board. All checks, drafts, or orders for payment or receipt of money shall be signed by the treasurer or president, or as assigned by members of the Board. The Board may designate those persons upon whose signature or authority such funds may be dispersed or transferred. The treasurer shall perform all other duties incidental to the office of the treasurer including keeping accurate accounts and up-to-date accounting ledgers in accordance with the adopted forms. In the event of the departure of the treasurer, and at the end of the calendar year, the president will appoint a committee to conduct an audit of all financial records in a manner with standard accounting procedures. The chairperson of this committee shall report the findings of the audit at the February meeting.


ARTICLE EIGHT - Board Meetings

Frequency

Regular Board meetings are usually held at least five days prior to each general meeting with the time and place designated by the president. Special meetings may be called by the president as needed.

Notice of Board Meetings

Notice of the time and place of Board meetings shall be given to each director at least two days prior to that meeting.

Quorum for Board Meetings

At all meetings of the Board, the presence of a majority of the Board members shall constitute a quorum for the transaction of business.


ARTICLE NINE - Committees of the Board

Standing Committees

The duties of standing committees shall be as prescribed by the Board. The Board shall have the power to dissolve these committees and may establish or dissolve additional standing committees. Chairpersons shall be appointed by the president, with the concurrence of the Board, to serve until the next annual meeting. A chairperson may be removed by the president with the concurrence of a majority of the Board members. Each chairperson may serve an unlimited number of consecutive terms as chairperson.

Temporary Committees

The president may establish or dissolve Temporary committees and shall appoint the chairperson of each committee at his/her discretion.


ARTICLE TEN - Miscellaneous Provisions

Amendments to the By-Laws

These by-laws may be amended or modified by a majority vote of the members present at any regular meeting. Notice of the proposed amendments or modifications to the by-laws shall be presented at a general meeting and voted on at the next general meeting. They shall also be posted on the Computer Club Web site.

Indemnification

The organization shall indemnify each director to the full extent permitted by statutory or other applicable law for all liabilities incurred in such a capacity except for liabilities due to gross negligence or willful misconduct.