Board Meeting Minutes - December 13, 2011

The meeting was called to order at approximately 9:00 AM by President Red Westall. Pledge of Allegiance was made. No Open Forum was heard. Roll Call revealed present: Jim Cook, Judy Ford, Agnes Forsyth, Doris Gruner, Steve Holleque, Linda Roujon, Frances Skaggs, Gale Sabatino, Patricia Thorpe, Gordon Watson and Gloria Wilson-White. Steve Peters is excused. 24 residents attended the meeting.

Frances Skaggs moved to approve the minutes from the November 8, 2011, BOD meeting.

Motion Passed.

Linda Roujon moved to approve minutes from December 6, 2011 Study Session with corrections. Motion Passed.

Patty Thorpe gave the Treasurer's Report, which will be posted and is on file.

Charles Dubbs gave the Administrative Service Manager's Report - on file:

Red Westall gave the President's Report and announced the resignation letter (from the DVCC Board of Directors) received from John Carpenter. Judy Ford moved to accept the resignation.

Motion Passed.

Red announced our Board of Directors election will be on Feb. 14th from 8am to 7 pm at Read Hall. Please Vote!  More to information to follow. 

Standing Committee Reports Given and On File:

Maintenance and Pool Committee - Steve Holleque.
Membership -Agnes Forsyth.
Complaints -Gordon Watson.
Entertainment - Given by Dorothy Randall. Be sure to check the website and the Citizen for details. Library - Agnes Forsyth. Book Sale netted over $400.
Indoor Activities and Hobbies -Lyle Wood asked President Westall to find a new chairman of this committee.
Contract Committee - Lyle Wood. Outdoor Recreation - No report given.
Kitchen Committee - Judy Ford. There will be a health inspection tomorrow.
Nature Walk - Red Westall. Will report after January 1 and arrange a clean-up date.
Welcoming Committee - Charles Dubbs reported for Hazel. There is a meeting in January for new members.
Strategic Planning - Frances Skaggs. Report will be made to the Board at January meeting.
Website Committee - Dorothy Randall reports website is one year old now and encourages clubs to submit their news to the website. Dorothy tendered her resignation, due to health reasons, for 12/31/11.
Personnel Committee -  Dorothy Randall reportsrecommendations given to the Board at the Study Session.

Ad Hoc Committee Reports:

Nominating Committee - Judy Ford reports still accepting names of people interested in serving on the Board.

There is No Old Business to Report.

New Business:

2012 Budget. Patty Thorpe moved that the Budget for 2012 as presented, with an Income of $483,035.00 and Expenses of $481,460.00 be approved and a copy attached to the minutes. Motion passed.

Bank Resolution. Patty Thorpe moved that the Bank Resolution, as presented for the Money Market Account, be approved and a copy attached to the minutes. Motion passed.

Read Pool Heater. Steve Holleque moved that the replacement of the Read Pool Heater, at a cost of $2750.03, be approved as a Capital Project Expense. Motion passed.

Health Benefits. Lyle Wood moved that Dreamland Villa Community Club, Uniform Personnel Policy, Section:Benefits; Subject: Health Insurance; Policy Number: 402; Initially Adopted: October 9, 2007; Amended: January 8, 2008; Ended: October 12,2010; Motion to Correct: Ended to Suspended November 9, 2010 be immediately null and void as of today, December 13,2011. Motion passed. 

Announcements:

The office is setting up a meeting in February with United Brokers.

The office is setting up a meeting in March re Block Watch Program for DVCC.

The meeting was adjourned at approximately 10:30 AM.

Respectfully submitted,
Linda Roujon, Secretary